Estimating Process and Pricing Level

Woodcastle Homes > Estimating Process and Pricing Level

Below is the typical chain of events that will transpire when you start your journey into the Custom Home Building or Cottage World.

Estimating Process and Pricing Level

Phase One – Preliminary Inquiry

Upon your initial enquiry with regards to having a Custom Home or Renovation built, we will be able to give you insight into the design and construction process, costs and the timelines involved for your potential project. We can do this right over the phone. We have a Three tier pricing system, so the budgeting at this point will be a rough estimate.

Phase Two – Preliminary Consultation

One of our project managers will meet with you at your convenience to obtain general information with regards to your project. We will determine what type of design work you will need unless you already have your architectural drawings. If you do not have any drawings completed yet we will determine whether your project requires the skills of a draftsman, an architectural technologist, or an architect.

Phase Three – Design Agreement

A typical design agreement will cover:

  • Initial measurements of existing house if required (renovations only)
  • Presentation of preliminary drawings for the project
  • Review and changes to preliminary drawings by client.
  • Final review by client.
  • Engineered by a certified P. Eng.

You will generally be charged a flat rate for this service.

Upon the completion of these drawings you will have in your possession a complete set of working drawings. These drawings will include architectural drawings, including layout, plan view, elevations, plumbing fixture location, cross sections, roof layout and site plan.

These drawings will be acceptable for the submission of a building permit application and for committee of adjustment purposes.

The design agreement will also outline associated costs required for the building permit submission. These items will include surveys, heat loss/gain calculations, HVAC design drawings, site plan approval , committee of adjustment costs ,and municipal deposits. These design agreement maybe executed directly with WOODCASTLE or with one of our partners or referred professionals:

  • David Small
  • Gus Ricci
  • New Age Design
  • Bill Hicks
  • Richard Kossak

Phase Four – Project Estimating Phase

Upon completion or presentation of acceptable working drawings, Woodcastle Homes will be able to price your project properly. We can price your job one of three ways:

1. Lump Sum Method :

This method involves us providing you with a detailed estimate based on the working drawings. We will provide a fixed price for the complete scope of work with allowances for various finishes. There is no need for a detailed cost breakdown on anything other than the allowable items. Any changes to the scope of work will be charged on a change order.

2. Cost Plus Method :

This method involves a set percentage rate that will be charged over and above the actual construction costs of the project. All subcontractor costs and supplier costs are disclosed. The homeowner is aware of who’s getting paid and how much. There are no hidden costs or fees. This creates more of a comfort and trust level between Woodcastle and the homeowner because the labor and material costs are known. Another important benefit of Cost Plus Pricing for homeowners is that , you only pay for services completed to date, this may you can ensure that all aspects of the project are paid in full. This also means that the homeowner doesn’t have to pay for tasks not yet completed.

3. Project Management Fee Method:

Woodcastle Homes will act as the project manager for the client. The project manager will enter into a formal contract with each contractor on behalf of the client, in the form of a fixed price contract. The client can take as little or as much involvement in the actual construction as they desire. This is beneficial as it provides limitless flexibility to save on costs if the client wants to get involved in any of the work. There is no conflict of interest with the client, as throughout the process the project manager will seek to resolve conflict in the interests of the client, while also considering those of the contractors.Woodcastle charges a flat project fee or a monthly fee for this.

Phase Five – Construction

Woodcastle Homes’ qualified staff will be available to answer any questions and address any issues that you may have during the construction and until the final inspection has been signed off. We will guide you through the entire process and make your experience as stress free as possible.

Woodcastle will manage the entire project from the day the contract is signed, until the day the project is completely signed off by the city inspectors.

Woodcastle Homes will manage and coordinate the activities and schedules of all tradesmen, laborers, craftsmen, architects, engineers, technicians, interior decorators, mechanical contractors, neighbouring home owners, city officials, electrical authority officials, utility contractors and regional service providers. We will coordinate all applicable inspections including your final occupancy permit.


Woodcastle Homes is a registered builder with the TARION WARRANTY CORPORATION. Through this association we provide you with a 7 year warranty on your home.

Please see the TARION website for details.


Woodcastle Homes – has a  “4 Tier Pricing and Finishing Levels” to fine tune your specific project to fit your budget. The various levels differ in terms of interior and exterior finishes, basement heights, first floor and 2nd floor heights, cathedral ceiling vs. flat ceilings, complexity of construction and design, quality of HVAC system and many other factors. The levels that we build are Silver, Gold, Platinum, and OTC. All of our levels are built with the highest standards of workmanship and quality of materials applicable to the specific level. Please keep in mind they are Custom Home Levels. Silver is already far superior to any subdivision type of quality.

Contact Us Today

Please contact us today to discuss your vision and to put plans in place for your upcoming project. We look forward to hearing from and working with you!

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